The Koprivničko-križevačka County government sought a streamlined, efficient, and user-friendly system to manage scholarship applications for students. The existing process was manual and time-consuming, causing delays in application reviews and scoring. Administrators faced difficulties in handling a large number of applications and generating real-time rankings and scores.

The challenge was to create a custom-built web app from scratch that would simplify the application process for students, while providing real-time, data-driven tools for administrators to manage and evaluate applications efficiently.

Discovery and Research We started with a detailed analysis of the scholarship application process. Working closely with the government’s education and administrative departments, we mapped out the key pain points and defined the required functionalities for both students and administrators. The goal was to ensure a smooth, transparent, and intuitive process for students applying for scholarships, while also empowering administrators with powerful tools to manage the applications.

Custom Web App Development We developed a robust and comprehensive web app designed to meet the specific needs of the Koprivničko-križevačka County scholarship system. Key features include:

• Step-by-Step Student Application Process:
  • Students are guided through a detailed, step-by-step application form that collects all the necessary information, including academic records, financial status, and personal details.
  • The interface is intuitive and user-friendly, ensuring that even students with minimal technical skills can complete the application with ease.
  • The app offers students the ability to upload supporting documents directly into the system, streamlining the submission process and reducing administrative overhead.
  • Automated error-checking mechanisms alert students to incomplete or incorrect fields, ensuring that applications are fully completed before submission.
• Real-Time Scoring and Ranking for Administrators:
  • The administrative panel provides real-time application tracking, allowing officials to review applications as they are submitted.
  • A custom-built scoring algorithm automatically evaluates student applications based on predefined criteria, such as academic performance, financial need, and other relevant factors.
  • The system generates real-time ranking lists of applicants, giving administrators immediate insights into which students are most eligible for scholarships.
  • Administrators have the ability to adjust criteria weightings and customize the ranking process based on specific scholarship requirements.
• Data Management and Reporting Tools:
  • The app includes powerful data management features that allow administrators to filter, search, and sort through applications with ease.
  • Comprehensive reporting tools enable administrators to generate detailed reports, track application trends, and monitor the performance of the scholarship program over time.
• Security and Compliance:
  • The app was built with high-level security protocols to protect sensitive student data.
  • All submitted data is stored securely and complies with local and national data protection regulations.

The custom web app revolutionized the scholarship application process for Koprivničko-križevačka County, providing both students and administrators with a seamless, efficient system that saves time and improves transparency.

Key outcomes:

• Improved Efficiency: The step-by-step application process ensures that students can easily complete and submit their applications, reducing errors and delays. The real-time scoring and ranking feature allows administrators to immediately evaluate applications and generate rankings, significantly speeding up the decision-making process.
• Enhanced Transparency: The system provides students with instant feedback on their application status, while administrators can track and review each application in real time.
• Streamlined Administration: The automated scoring system and real-time ranking list eliminate manual processing, reducing the administrative burden and allowing officials to focus on high-level decision-making.
• Scalability and Flexibility: The app is built to handle increasing volumes of applications as the scholarship program grows, ensuring that the system can scale with future needs.

This custom-built solution has simplified the scholarship application process for students while providing administrators with the tools they need to manage the program effectively. The success of this project has set a new standard for governmental application systems, positioning Koprivničko-križevačka County as a leader in digital innovation.